The Builsa North Municipal Assembly has spent more than 13 thousand Ghana-cedis on an accounting software. The Assembly paid the money to Hakam Computers and Office Technologies. This was contained in the Auditor–General’s Report on the Management and Utilisation of the District Assemblies Common Fund (Dacf) and Other Statutory Funds for the Year Ended 31 December 2020.
According to the Report, Regulation 78 of the Public Financial Management Regulations (PFMR) 2019, (LI. 2378) directs Principal Spending Officers of covered entities to personally be responsible for ensuring that each payment of that covered entity is valid, accurate and legal.
“We noted that Builsa North Municipal Assembly paid a total of GH$13,975.00 to Hakam Computers and Office Technologies for an accounting software despite the installation and operationalization of Ghana Integrated Financial Management Information System (GIFMIS). We also noted that the Software codes were not in conformity with those of the GIFMIS chart of accounts. We recommended refund of the amount of GH$13,975.00 from the Coordinating Director and Finance Officer into the Assembly’s account. We further recommended that all transactions should be processed on the GIFMIS platform,” the statement said.
The Auditor-General is mandated by Articles 187(2) of the 1992 Constitution of Ghana and Section 84 of the PFMA, 2016 (Act 921), to audit the management and utilisation of the District Assemblies’ Common Fund and other Statutory Funds of the 260 Metropolitan, Municipal and District Assemblies (MMDAs) for each year.
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